Usage - Rooms Activity and Approvals

Description

After you've setup the integration (instructions), you're ready to start receiving Rooms activity notifications for the following events from your Rooms users:

  • Access Requests - when a new account is looking to access your Room
  • Document Downloads - when an account has downloaded a document
  • Knowledge Base Interactions - when an account has interacted with your Knowledge Base

These notifications can be sent to a Public channel, Private Channel, or DMs. Private Channels are particularly useful if you'd like to control which teams or individuals can view requests and activity. Private Channels are also a good place to test this functionality before you roll this out broadly.

Subscribing to Activity or Requests

  1. Start by creating or navigating to the Slack channel you'd like to post activity in.

  2. Next, we'll run the Conveyor command to subscribe the channel to the activity or requests. You can do this by entering the following in the message box.

    • /conveyor subscribe activity - subscribe this channel to activity made by users in your room
    • /conveyor subscribe requests - subscribe this channel to rooms requests and access grants in your room
  3. If that worked, you'll get a success message and Conveyor will post new activity to the channel. If you're lost at any point with all the available commands, simply ping /conveyor help to get a helper list.

For request notifications, although everyone in the channel will be able to see the "Approve" and "Reject" buttons, only Conveyor users with the appropriate permissions will be able to process requests.

Other available commands for the Slackbot include:

  • '/conveyor unsubscribe activity' - unsubscribe the channel from notifications related to Room activity
  • '/conveyor unsubscribe requests' - unsubscribe the channel from notifications related to rooms requests
  • '/conveyor toggle emails' - shows or hides the specific user email associated with an activity instead of just their domain. If you're installing the Slackbot in a public channel, we recommend having specific emails toggled off to reduce privacy concerns.

Managing Noise

We recommend turning off notifications or limiting notifications only to those in which you are tagged. A stream of activity can get noisy.


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